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Covid-19 Policies and Liability Waiver

All attendees agree to comply with ALL policies laid out by The Wilmark Dynasty, including but not limited to any policies regarding the wearing of masks, social distancing, and testing.  These policies and the waiver form are currently as defined below, but may be adjusted anytime leading up to the day of the events The payment of Registration Fees is an agreement to these policies, including any updates or changes.

 

As of the opening of Registration, these policies will include (but are not limited to):

  • All attendees MUST be fully vaccinated AND boosted, as defined by the CDC guidelines.

  • All attendees MUST sign a Covid-19 / General Safety Waiver and Liability Release form at check-in at the convention.  
     

Full Policy & Waiver NOW PUBLISHED BELOW:

General Safety and Covid-19 Waiver and Liability Release
 

By paying your Registration Fee and attending the event, you acknowledge having read the below statement, understand its meaning and legal implications, and agree to it.

 

In consideration of being allowed to be a willing and voluntary attendee at the event, you understand, acknowledge, and agree to the following:

 

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. As a result, federal, state, and local governments and federal and state health agencies recommend social distancing and have, in many locations, discouraged the congregation of groups of people. The Wilmark Dynasty, including its production volunteers, has put in place preventative measures to reduce the spread of COVID-19. However, The Wilmark Dynasty, cannot guarantee that you or anyone will not become infected with COVID-19. Further, attending could increase your risk of contracting COVID-19. By purchasing a registration for this event, you acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that you may be exposed to or infected by COVID-19 by attending the event and that such exposure or infection may result in personal injury, illness, disability, and death.

 

You understand that the risk of becoming exposed to or infected by COVID-19 at the event may result from the actions, omissions, or negligence of yourself and others, including, but not limited to, The Wilmark Dynasty production volunteers, attendees, production and venue employees, hotel staff and other residents and visitors to the hotel. You voluntarily agree to assume all the foregoing risks and accept sole responsibility for any personal injury, illness, disability, death, damage, loss, claim, liability, or expense, of any kind, that you or your guests, households, and close contacts may experience or incur in connection with your attendance at or participation in the event (the "Claims"). On your behalf, and on behalf of your guests, you hereby release, covenant not to sue, discharge, and hold harmless The Wilmark Dynasty and its committee of production volunteers, the venue, their related and affiliate companies, and each of their respective employees, agents, attorneys, and representatives (the "Released Parties"), of and from the Claims. You understand and agree that this release includes any Claims based on the actions, omissions, or negligence of the Released Parties, whether a COVID-19 infection occurs before, during, or after participation in the event.

 

By attending this event, you acknowledge that there will be other persons present at the venue, including but not limited to venue staff and their associates and other guests staying at or visiting the hotel, who are not participating in the event and thus not subject to Wilmark’s policies and procedures regarding COVID-19. By signing this waiver, you acknowledge and assume the risks associated with their presence entirely, including the risks associated with contracting COVID-19.

 

You certify that you are (as of the date of purchase and also on the date of the event) physically able to participate in the event and in any activity or performance associated with it and have not been advised otherwise by a qualified medical professional. You certify that you have not knowingly been in contact with COVID-19 and are not sick or exhibiting any symptoms of COVID-19 which includes fever, headache, chills, diarrhea, cough, shortness of breath or difficulty breathing, chills, repeated shaking with chills, muscle pain, headache, sore throat, loss of taste or smell and general malaise. You agree to comply with any and all rules, regulations, terms and conditions of the event, including, but not limited to, those set forth herein.  

 

These policies and requirements will include, but are not limited to the following:

  • All attendees to our event must be fully vaccinated according to the definitions specified by the CDC.  Complete details available on our COVID-19 Policy Attachment.  By signing this waiver and attending this event, you agree that you have been fully vaccinated against COVID-19 in accordance with CDC guidelines.

  • All attendees will further show proof of their status as being fully vaccinated at the time of Check-In at our Registration table.  Complete details available on our COVID-19 Policy Attachment.  By attending this event you agree to provide evidence of your status as fully vaccinated in accordance with CDC guidelines at the time of Check-In.  

  • All attendees will provide proof of a negative COVID-19 test, taken within 24 hours prior to their first arrival at the venue.  Complete details available on our COVID-19 Policy Attachment.  By signing this waiver and attending this event, you agree that you have received a negative test result from a COVID-19 test within 24 hours prior to attending the event.  

  • All attendees will be fully masked during the entirety of the event in all indoor public spaces, including (but not limited to) the event space, lobbies, restaurant/bar areas, and elevators. Complete details available on our COVID-19 Policy Attachment.  
     

There is a full COVID-19 policy document attached to this form which is specific to the event.  In addition to signing this waiver, you are required to read and initial a copy of this attachment, and further agree to any additions or amendments made at the event itself.  Any last-minute additions or amendments will be based on unpredictable or unforeseen circumstances or an alteration in circumstances at the venue, either from unexpected alterations to the venue itself or our physical use of the venue, its staff and other residents and visitors.  By participating in the event, you agree to all of these policies and requirements and further waive any liability arising from failure to follow the requirements.  Failure to comply with any policies and requirements could result in your non-admission or immediate ejection from this event, and a possible ban from future Wilmark Dynasty events.

In addition to the risks associated with transmission of COVID-19, you agree to behave in a physically and emotionally responsible manner.  General common sense rules of health and safety are in place at all times.  Attendees should not run, horseplay, or otherwise engage in strenuous physical activity.  Attendees should avoid offensive language and treat each other with respect, both physically and emotionally.  There should be zero contact between any persons which is not verbally authorized in advance, at every occurrence.  You certify by signing this waiver that you will comply with these and any other policies voiced by a member of the committee in advance of or on the day of the event.  

 

You intend that this waiver and release of liability shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law. Should any part of these terms be rendered or declared invalid by a court of competent jurisdiction, such invalidation of such part or portion declared invalid should not invalidate the remaining portions thereof, and they shall remain in full force and effect.

 

BY PURCHASING A REGISTRATION AND ATTENDING THE EVENT, YOU CERTIFY THAT YOU UNDERSTAND THAT YOU HAVE GIVEN UP SUBSTANTIAL RIGHTS AND ARE DOING SO KNOWINGLY AND VOLUNTARILY WITHOUT ANY INDUCEMENT OR DURESS.

 

 

 

_______________________________________________

(Print Name)

 

 

________________________________________________

(Sign Name)

 

 

 

____________________________

(Date)

Form last updated Aug 27 2022.

The Wilmark Dynasty’s COVID-19 Policies and Requirements
for participation in and attendance at Gamefest: On Location

Labor Day Weekend, September 2-4th 2022
 

 

All attendees agree to comply with ALL policies laid out by The Wilmark Dynasty and its Council, including but not limited to any policies regarding the wearing of masks, proof of vaccine, social distancing, and testing.  These policies and the waiver are currently as defined below, but may be adjusted anytime leading up to and throughout the event.  Your attendance at the event Gamefest: On Location is an agreement to these policies, including any updates or changes.  

 

As of August 27, 2022, Delaware County, Pennsylvania was classified as an area of Medium Transmission by the CDC.  Our policies and requirements are based on this information, but also that the event will include attendees from multiple cities and varied means of transportation to the venue.  

 

As of the opening of Check-In at the event, these policies and requirements will include:
 

 

  • All attendees MUST provide proof of their status as being fully vaccinated at the time of CHECK-IN.  This proof can be a physical vaccine card or a photo/scan, and must include the name of the participant, the vaccine brand/type, and the date it was administered for all required doses.  

    • The Wilmark Dynasty will keep a record that a member of the Council has witnessed the evidence, but will not retain a photo or scan or any other copy of the evidence for reasons of privacy.  

    • Any participant arriving to the venue prior to CHECK-IN **may** be asked to furnish this proof upon their early arrival to the event space.  

 

  • All attendees must provide proof of a negative test, taken within 24 hours prior to their arrival at the venue, at the time of CHECK-IN.   Proof will be defined by a clear photo of a negative test result.  

    • You may wish to include a time-stamp or other proof of date/time in case your photographic proof comes into question.  

    • The Wilmark Dynasty will keep a record that a member of the Council has witnessed the evidence, but will not retain a photo or scan or any other copy of the evidence for reasons of privacy.  

    • Any participant arriving to the venue prior to CHECK-IN **may** be asked to furnish this proof upon their early arrival to the event space.  

    • A limited number of test kits will be available for use by those who fail to arrive with this proof.  Anyone who needs to make use of one will be asked to isolate themselves away from the event space and any attendees until the negative result has been correctly and successfully recorded.  (Please bear in mind that if you test positive at the event, and are required to isolate, you will have to do so at your own expense and arrangement.  So, please take your tests in advance of your arrival.)

    • Any registered person who tests positive within 72 hours prior to their arrival to the venue and provides proof of their positive test will be unable to attend and given a full refund of any monies paid to the event.  

    • If you are feeling unwell anytime leading up to or during the event, you are encouraged to test immediately and keep us apprised of any positive results. 
       

  • All attendees must wear a facemask at all times whilst in indoor, public spaces.

    • Indoor public spaces include (but are not limited to) the event space, hotel lobbies and bar/restaurants/business zones/breakfast area, elevators, and meeting rooms - except when actively eating or drinking.  

    • All attendees are encouraged to wear a facemask outdoors at all times whilst in outdoor, public spaces if a one-foot distance cannot be maintained between themselves and any other attendee not-of-their-household.  This includes all outdoor areas at the venue.  A two-foot distance is preferable where possible.  

    • Facemasks and/or filters should be changed daily and be of an appropriate fit and make to help block the spread and infection of COVID-19. 
      You can read more about what makes a mask appropriate on the CDC website:  https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/types-of-masks.html.

    • Participants are encouraged to wear facemasks when mixing members not-of-the-same-household in private spaces, including (but not limited to) hotel rooms and vehicles used for transport to and throughout the event.  

    • If you are exempt from wearing a facemask, you MUST email thewilmarkdynasty@gmail.com before September 1st so we can discuss any appropriate replacement precautions.  Please include proof of your exemption in this email. 
       

  • All attendees must use hand sanitizer before handling board games or other physical media (including but not limited to dice, pencils, game markers) which is shared between participants. 

    • The Wilmark Dynasty will furnish hand sanitizer and sanitizing wipes in multiple areas throughout the event.  Please contact a member of the Council if any of these materials are depleted or need to be replaced/replenished.  

    • We encourage you to make use of these and frequent hand-washing, particularly following eating, drinking, or touching your face.  If you are concerned about touching a shared surface, please sanitize it before doing so, or ask a member of the Council to do so. 
       

  • All attendees are encouraged to maintain at least a one-foot distance between themselves and other attendees whenever it is practical to do so.  A two-foot distance is preferable, when possible, or if outdoors and unmasked.

 

  • The Wilmark Dynasty discourages the unmasked mixing of any members not of the same household in small, private spaces.  This includes (but is not limited to) private hotel rooms and vehicles during transportation to and throughout the event. 
     

  • The Wilmark Dynasty discourages the sharing of food and/or beverages between members not of the same household.  This includes (but is not limited to) drinking from shared containers or eating from the same open food and/or utensils.  

 

  • All attendees are encouraged to be mindful of our policies and requirements if they leave the venue throughout the course of the event for errands, food, or sleeping.  We cannot enforce these measures when you are not on the premises, but we ask that you be mindful of how your exposure can affect the other attendees, and to adhere to protocols when possible even when off-premise.  

 

  • All volunteers and attendees MUST sign a Safety/Covid-19 Waiver & Release form at CHECK-IN for the event, and initial each page of this attachment.  Refusal to sign the form or failure to comply with any of our Policies and Requirements will result in the participant’s refusal from the event, without refund of any paid fees. A copy of this release form and the attachment is available on the event website. 
     

The Wilmark Dynasty reserves the right to refuse admission or eject from the event anyone they believe in violation of any of our stated policies, or whom they believe in good faith to be a risk to the health or well-being of other attendees for any reason, without stating cause, and without the refund of any paid fees.  Anyone found in defiance policies may be refused registration to future events, and will be ejected from the premises of the current event in progress, without the refund of any paid fees. 

Form last updated August 27 2022.

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